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Room Reservations

                                                                                  

How to Reserve Space

  • For detailed information about the Dunster common spaces click here and review the Building Info tabs
  • Review the room reservation guidelines and room capacity chart below
  • Log into FAS Roombook and select the “Dunster House Rooms - Students” template to review space availability and submit your request
  • You’ll automatically receive a summary email with your request details
  • Student reservations are pending until you receive a confirmation email from the House Administrator or Dunster House Aides.
  • If you need to make a change or cancel your request after submission, you can do so by going to the “My Events” section on the left hand-side menu in Roombook.
  • A step-by-step roombook reservation guide is available at the bottom of this page, for reference.

Room Reservation Guidelines

  • Dunster House students and staff are welcome to reserve space for pre-approved House-sponsored activities and events, and as meeting spaces for recognized student organizations in  good standing with the College. 
  • If you’re a Dunster student reserving a space on behalf of a student organization, you must be an active member of the organization, must be present for the entirety of the meeting, and are responsible for ensuring the meeting complies with all room reservation guidelines.
  • If your reservation has not been approved, your student organization is not allowed to meet in the space.
  • The common spaces open for reservations at 6:00 AM and close at 11:00 PM.
  • All weekday requests must be submitted by 5:00 p.m. the day prior.
  • All weekend and Monday requests must be submitted for approval no later than noon the previous Friday.
  • Rooms can be reserved up to 1 month in advance.
  • The common spaces are available for reservations beginning on the first day of classes each term, and are not available for reservations during the reading/exam periods, as they are meant to be used as quiet study spaces during this time. 
  • The common spaces are not available for reservations on University Holidays. When University Offices are closed on a Monday Holiday, Tuesday requests must be submitted by the previous Friday at noon.
  • Interhouse Dining Hall restrictions apply to non-Dunster students visiting the residence for approved meetings or events.
  • Guests: The room requester is responsible for meeting their guests at the main entrance and escorting them at all times while in residence.
  • The Dunster Common Rooms are best equipped for quiet study and student organization meetings, as opposed to large student organization social events. If your student organization is interested in hosting a social event, please see this website for registration information and event guidelines. 
  • Due to high demand, we do not reserve rooms for Personal Interviews/TF Sessions/Study Group/Individual Study/Peer Tutoring reservations. However, Dunster students are always welcome to use the rooms for these purposes, as long as they adhere to the space capacity limit, and other room reservation guidelines outlined on this page. If you’re looking to pre-reserve a space, the newly renovated Campus Center offers seminar rooms specifically designed for group and individual study.
  • The common spaces on the scheduler are not available for private parties or events. For information on the Dunster party policies, please visit this webpage.
  • Recruiting events are not allowed in the Houses, per College policy. Please contact OCS for assistance in setting up these events. Please consult with OCS before hosting any career-oriented guest-speaker events.
  • These rooms are not equipped to support a cappella or dance activities. If you’re interested in finding group space to perform or rehearse, please consider contacting the SOCH. The Dunster music practice rooms are located on the basement level and are available for individual or small group practice on a first-come, first-serve basis.
  • Please note that priority will be given to House/Tutor scheduled meetings and events. Every effort will be made to avoid conflicts. When possible, alternative common space may be offered.
  • You are required to leave the space in good condition – this includes disposing of any trash and ensuring the furniture is returned to its original location. Please also be courteous to our House members and include preparation and clean up time when scheduling your reservation.

Please note the Courtyard is not available for student organization reservations, as it is meant to be a dedicated space for Dunster student use and House-specific events.

If a space is not available for your event, space may be available at the SOCH or the newly renovated Campus Center

Please note students are also responsible for all space and event policies in the Harvard College Handbook for Students

Failure to follow these policies and expectations can lead to loss of access to House and College Common spaces. 

Room Reservations Capacity Chart

Room

Capacity

Junior Common Room (JCR)

20

Small Dining Room (SDR)

13

Meditation Room

1

E104

13

E105

6

E109

7

W024

10

 

 

roombook_guide.pdf452 KB